Setting Up Building Entrances

There should be at least one building entrance for each distinct address.

Click SETUP on the Main Menu screen. On the Receivables Setup screen that appears, select the General Settings, Developments, Units tab and then click BUILDING. The Browse Building Entrance screen opens with all available building entrances displayed in a table.

Click

on the toolbar. The Add Building and Entrance Wizard is initiated.

Select the project number to which the building entrance belongs, and, if applicable, select the TRACS contract #.

Select the default development for the building entrance and enter the building number, HUD building number, building name, building address, BIN, and the number of floors.

If necessary, select a structure type for the building, such as high rise or townhouse.

Click START to continue.

Enter the entrance number, street #, street name, city, state, zip, county, and any additional comments.

Note: The address you enter here is the address used for all units that use this building and entrance record in Tenant Accounts Receivable (TAR), Occupancy and Rent Calculation (ORC), and Work Order!

Click NEXT to continue.

Review and confirm the building entrance information you have set up and click FINISH. The Maintain Building Entrance screen appears again with the new building entrance information displayed. The new building entrance is now available to work with in the TAR, ORC, and Work Order programs. You can also now assign each unit to an entrance when. (See "Adding New Units")